Sterling Schools CUSD #5 4.60
The Superintendent or
designee shall manage the District’s purchases and contracts in accordance with
state law, the standards set forth
in this policy, and other applicable Board policies.
Standards for Purchasing
and Contracting
All purchases and
contracts shall be entered into in accordance with
All purchases and
contracts should support a recognized District function or purpose as well as
provide for good quality products and services at the lowest cost, with
consideration for service, reliability, and delivery promptness, and in
compliance with State law. No purchase or contract shall be made or entered
into as a result of favoritism, extravagance, fraud, or corruption.
Adoption of the annual
budget authorizes the Superintendent or designee to purchase budgeted supplies,
equipment, and services, provided
that state law is followed. Purchases of
items not included in the budget shall be discussed with the appropriate Board
Committee and approved by the entire School Board, if necessary.
When presenting a contract
or purchase for Board approval, the Superintendent or designee shall ensure
that it complies with applicable state law, including but not limited to those
specified below:
1. Supplies, materials, or work involving an expenditure
in excess of $10,000 must comply with the state law bidding procedure, 105 ILCS
5/10-20.21, unless specifically exempted.
2. Construction, lease, or purchase of school buildings
must comply with state law and Board policy 4.150, Facility Management and
Building Programs.
3. Guaranteed energy savings must comply with 105 ILCS
5/19b-1 et seq.
4. Third party non-instructional services must comply
with 105 ILCS 5/10-22.34.c.
5. Good and services that are intended to generate
revenue and other remunerations for the District in excess of $1,000, including
without limitation vending machine contracts, sports and other attire, class
rings, and photographic services, must comply with 105 ILCS 5/10-20.21. The Superintendent or designee shall keep a
record of: (1) each vendor, product, or service provided, (2) the actual net
revenue and non-monetary remuneration from each contract or agreement, and (3)
how the revenue was used and to whom the non-monetary remuneration was
distributed. The Superintendent or
designee shall report this information to the Board by completing the necessary
forms that must be attached to the District’s annual budget.
LEGAL REF.: 105 ILCS 5/10-20.21, 5/10-22.34c, and
5/19b-1 et seq.
820
ILCS 130/0.01 et seq.
CROSS REF.: 2:100, 4:150
ADOPTED:
REVISED:
REVISED: