Sterling Community Unit
School District
2.250
The District’s “public records” are those documents,
tapes, photographs, letters, and any other recorded information or material,
regardless of physical form or characteristic, that were prepared, used,
received, or possessed by, or under the control of, the District, a school, a
school official, or an employee. Public records shall be preserved and
cataloged, including e-mail messages, if they: (1) are evidence of the
District’s organization, function, policies, procedures, or activities, or (2)
contain informational data appropriate for preservation. Public records that
are required to be preserved and cataloged may be destroyed when authorized by
the Local Records Commission.
The
Superintendent or designee shall respond to requests made under the Illinois Freedom of Information
Act from anyone desiring access
to and/or copying of a
District's public record.
The
Superintendent or designee shall approve the request, unless:
1. The
requested material is:
a. Not
a "public record" as defined in this policy;
b. Exempt
from inspection and copying by the Freedom of Information Act or any other
State or federal law; or
c. Not
required to be preserved or cataloged; or
2. Complying
with the request would be unduly burdensome.
When responding to a
request for a record containing both exempt and non-exempt material, the
Superintendent or designee shall delete exempt information from the record
before complying with the request. The
Board President or Superintendent shall report to the Board at each regular
meeting any Freedom of Information Act requests as well as the status of the
response.
The
Superintendent shall implement this policy with administrative procedures. The
Board sets copy fees periodically.
LEGAL REF.: Chicago Tribune Company v. Bd. of Ed. of the
City of Chicago, 773 N.E.2d 674 (Ill. App. 1 Dist. 2002).
5 ILCS
140/1 et seq.
105 ILCS 5/10-16.
CROSS
REF.: 5:150, 7:340
Adopted: March 28, 1996
Revised: April 23, 2003