Sterling Schools CUSD #5 2.200
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Board of Education
Types of School Board Meetings
General
For all meetings of the School Board and its committees,
the Superintendent or designee shall satisfy all notice and posting
requirements contained herein, as well as in the Open
Meetings Act. This shall include mailing
meeting notification to news media that have officially requested them, and to
others as approved by the School Board.
Unless otherwise specified, meetings are held in the District’s main office. Board policy 2.220, School Board Meeting Procedure,
governs meeting quorum requirements.
Regular Meetings
The School Board announces the time and place for its regular meetings at the beginning of each fiscal year. The Superintendent shall prepare and make
available the calendar of regular School Board meetings. Meeting dates
may be changed with 10 days' notice in accordance with State law.
A meeting agenda shall be posted at the District’s main office and the
Board’s meeting room, at least 48 hours before
a regular meeting. Items not
specifically on the agenda may still be considered during the meeting.
Closed Meetings
The School Board and School Board committees may meet in
a closed meeting to consider the following subjects:
1. The appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body or against legal counsel for the
public body to determine its validity.
2. Collective negotiating matters between the
public body and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees.
3. The selection of a person to fill a public
office, as defined in the Open Meetings Act, including
a vacancy in a public office, when the public body is given power to appoint
under law or ordinance, or the discipline, performance or removal of the
occupant of a public office, when the public body is given power to remove the
occupant under law or ordinance.
4. Evidence or testimony presented in open
hearing, or in closed hearing where specifically authorized by law, to a
quasi-adjudicative body, as defined in the Open Meetings Act,
provided that the body prepares and makes available for public inspection a
written decision setting forth its determinative reasoning.
5. The purchase or lease of real property for
the use of the public body, including meetings held for the purpose of
discussing whether a particular parcel should be acquired.
6. The setting of a price for sale or lease
of property owned by the public body.
7. The sale or purchase of securities, investments,
or investment contracts.
8. Security procedures and the use of
personnel and equipment to respond to an actual, a threatened, or a reasonably
potential danger to the safety of employees, students, staff or public
property.
9. Student disciplinary cases.
10. The placement of individual students in
special education programs and other matters relating to individual students.
11. Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is
pending before a court or administrative tribunal, or when the public body
finds that an action is probable or imminent, in which case the basis for the
finding shall be recorded and entered into the minutes of the closed meeting.
12. The establishment of reserves or settlement
of claims as provided in the Local Governmental and Governmental Employees Tort
Immunity Act, if otherwise the disposition of a claim or potential claim might
be prejudiced, or the review or discussion of claims, loss or risk management
information, records, data, advice or communications from or with respect to
any insurer of the public body or any intergovernmental risk management
association or self insurance pool of which the public body is a member
13. Self-evaluation, practices and procedures,
or professional ethics, when meeting with a representative of a statewide
association of which the public body is a member.
14. Discussion of minutes of meetings lawfully
closed under this Act, whether for purposes of approval by the body of the
minutes or semi-annual review of the minutes as mandated by Section 2.06. 5
ILCS 120/2(c)(21).
The Board may hold a closed meeting, or close a portion
of a meeting, by a majority vote of a quorum, taken at an open meeting. The vote of each School Board member present,
and the reason for the closed meeting will be publicly
disclosed at the time of the meeting and clearly stated in the motion and the
meeting minutes.
A single motion calling for a series of closed meetings
may be adopted when such meetings will involve the same particular matters and
are scheduled to be held within 3 months of the vote.
No final School Board action will be
taken at a closed meeting.
Reconvened or Rescheduled Meetings
A meeting may be rescheduled or reconvened. Public notice
of a rescheduled or reconvened meeting shall be given in the same manner as
that for a special meeting, except that no public notice is required when
the original meeting is open to the public and (1) is to be reconvened within
24 hours, or (2) an announcement of the time and place of the reconvened
meeting was made at the original meeting and there is no change in the agenda.
Special Meetings
Special meetings may be called by the President or by any
3 members of the School Board by giving notice thereof, in writing, stating the
time, place, and purpose of the meeting to remaining Board members by mail at
least 48 hours before the meeting, or by personal service at least 24 hours
before the meeting.
Public notice of a special meeting is given by posting a
notice at the District's administration office at least 48 hours before the
meeting and by notifying the news media that have
filed a written request for notice. A
meeting agenda shall accompany the notice.
No matters will be discussed,
considered, or brought before the School Board at any special meeting other
than such matters as were included in the stated purpose of the meeting.
Emergency Meetings
Public notice of emergency meetings shall be given as
soon as practicable, but in any event, before the meeting to news media that
have filed a written request for notice.
Posting on the District’s Website
In addition to the other notices specified in this
policy, the Superintendent or his designee shall post the following on the
District website: (1) the annual schedule of regular meetings, which shall
remain posted until the Board approves a new schedule of regular meetings; (2)
a public notice of all Board meetings; and (3) the agenda for each regular
meeting which shall remain posted until the regular meeting is concluded.
LEGAL REF.: 5 ILCS 120/1 et seq.
105
ILCS 5/10-6 and 5/10-16.
CROSS REF.: 2.210,
2.220, 2.230, 6.235
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