Sterling
Schools CUSD #5 2.110
Page 1 of 2
School
Board
Qualifications, Term, and Duties of Board Officers
The School Board officers are: President, Vice President, Secretary, and
Treasurer. These officers are elected at
the Board’s organizational meeting.
President
The School Board elects a President from its members for a 2-year term. The
duties of the President are:
1. Preside at all
meetings;
2. Make all Board
committee appointments, unless specifically stated otherwise;
3. Be permitted to
attend and observe any meeting of Board
committees;
4. Represent the
Board on other boards or agencies;
5. Serve as
chairperson of the Education Officers Electoral Board which hears challenges to
School Board candidate nominating petitions;
6. Sign official
District documents requiring the President’s signature, including Board Minutes
and Certificate of Tax Levy;
7. Call special
meetings of the Board;
8. Review appeals of
record access requests that were denied;
9. Ensure that a
quorum of the Board is physically present at all Board meetings;
10. Administer the
oath of office to new Board members; and
11. Serve as the
Board’s official spokesperson to the media.
The
President is permitted to participate in all Board meetings in a manner equal
to all other Board members, including the ability to make and second motions.
The Vice President fills a vacancy in the Presidency.
Vice President
The School Board elects a Vice President from its membership for a 2-year term.
The Vice President performs the duties of the President if:
·
The office of President is vacant;
·
The President is absent; or
·
The President is unable to perform the
office’s duties.
A
vacancy in the Vice Presidency is filled by special Board election.
Secretary
The Secretary shall be a member of the Board who serves a 2-year term.
The Secretary shall perform or delegate the following duties:
1. Keep Board meeting minutes;
2. Prepare Board meeting agendas and provide
them, along with prior meeting minutes, to Board members before the next
meeting;
3. Mail meeting notification and agenda to news
media who have officially requested copies;
4. Keep
records of the Board’s official acts, and sign them, along with the President,
before submitting them annually to the Treasurer on the First Monday of April
and October and on such other times as the Treasurer requests;
5. Report to the Treasurer on or before July 7, annually, such
information as the Treasurer is required to include in the Treasurer’s report
to the Regional Superintendent;
6. Act as the local election authority for all school board elections;
7. Arrange public inspection of the budget before adoption;
8. Publish required notices;
9. Sign official District documents requiring the Secretary’s
signature; and
10. Maintain Board policy, financial reports,
publicity, and correspondence.
A
permanent vacancy in the office of Secretary is filled by special Board
election.
Assistant Secretary
The Assistant Secretary fulfills all duties of the secretary in his/her
absence.
Recording Secretary
The Board may appoint a Recording Secretary who is a staff member. The
Recording Secretary’s primary responsibility shall be the keeping of records,
in bound books with numbered pages, of all transactions of the School Board in
regular and special open meetings. In addition, the
Recording Secretary or Superintendent shall record
all closed meeting minutes and receive notification from Board members who
desire to attend a Board meeting by video or audio means to Board policy 2.220,
School Board Meeting Procedure.
Treasurer
The Treasurer of the Board shall be either an elected member of the Board who
serves a one-year term or an appointed non-Board member who serves at the
Board’s pleasure. A Treasurer who is a Board member may not be compensated. A
Treasurer who is not a Board member may be compensated provided it is
established before the appointment. An appointed Treasurer must:
·
Be at least 21 years old;
·
Not be a member of the
·
Have a financial background or related experience,
or 12 credit hours of college-level accounting.
The Treasurer shall:
1. Furnish a bond,
which shall be approved by a majority of the full Board;
2. Maintain custody
of school funds;
3. Maintain records
of school funds and balances;
4. Prepare a monthly
reconciliation report for the Superintendent and Board; and
5. Receive, hold, and
expend District funds only upon the order of the Board.
A
vacancy in the Treasurer’s office is filled by Board appointment.
LEGAL REF.: 5 ILCS 120/7 and 420/4A-106.
105 ILCS 5/8-1, 5/8-2, 5/8-3, 5/8-6, 5/8-16,
5/8-17, 5/10-1, 5/10-5, 5/10-7, 5/10-8,
5/10-13, 5/10-13.1, 5/10-14, 5/10-16.5, and 5/17-1.
CROSS
REF.: 2.80, 2.210
Adopted:
Revised:
Revised: